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Corporate Laws Central Ministry of Corporate Affairs Companies Act, 2013

Clarification on holding of Annual General Meeting (AGM) and EGM through Video Conference (VC) or Other Audio Visual Means (OAVM) and passing of Ordinary and Special resolutions by the companies under the Companies Act, 2013 read with Rues made thereunder -Extension of timeline

19-Sep-2024 | General Circular No. 09/2024

Ministry of Corporate Affairs (MCA) has issued a Circular providing clarification on conducting Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) through video conferencing (VC) or other audio-visual means (OAVM) for the passing of ordinary and special resolutions, effective from 19th September 2024.

Key highlights:-
1. The companies with AGMs due in the years 2024 or 2025 are permitted to hold their AGMs through VC or OAVM until 30th September 2025, in compliance with the requirements outlined in Paragraphs 3 and 4 of the General Circular No. 20/2020 dated 05.05.2020.
2. As an extension of earlier circulars (General Circular No. 14/2020 dated 08.04.2020, General Circular No. 03/2022 dated 05.05.2022, General Circular No. 17/2022 dated 28.07.2022 and General Circular No. 09/2023 dated 25.09.2023), companies are also allowed to conduct their EGMs through VC or OAVM or transact items through postal ballot until 30th September 2025. All other requirements specified in these Circulars shall remain unchanged.

Please Note: This General Circular should not be interpreted as an extension of the statutory time frame for holding AGMs as per the Companies Act, 2013. Companies failing to adhere to the relevant statutory timelines may face legal action under the appropriate provisions of the Act.

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